Under Georgia law effective July 1, 2013, vendors providing services greater than $2,499 to Georgia Tech are required to submit an E-Verify affidavit prior to services being procured.
The E-Verify affidavit verifies that the vendor is registered and participating in the federal E-Verify program.
When Is an E-Verify Affidavit Required?
An E-Verify affidavit is required when:
- The services portion of a purchase exceeds $2,499
- A purchase order (PO) for services exceeds $2,499
- Recurring service payments individually under $2,499.00 total more than $2,499
- A change order increases a PO total above $2,499
- Goods and services are bundled together and the services portion alone exceeds $2,499
An E-Verify affidavit is required for each qualifying purchase order unless the services are provided under a statewide or agency contract. For contracted services, the E-Verify affidavit is valid for the term of the contract.
What Qualifies as Service?
A list of common purchases classified as services is available below. This list is not all-inclusive. If you are unsure whether your purchase qualifies as a service, submit a ServiceNow request to PBS for clarification.
| Types of Purchases that are "Physical Performance of Services" | Considered a service and therefore requires an Affidavit? |
|---|---|
| Armored Car Services | Yes |
| AV Installations | Yes |
| Call Center Services | Yes |
| Catering Events | Yes |
| Chartering Services | Yes |
| Chemical Laboratory Services | Yes |
| Composition of an original work of art | Yes |
| Construction | Yes |
| Consulting Agreements | Yes |
| Copier Leases (no maintenance or maintenance less than $2500) | No |
| Copier Maintenance (for GT owned copiers - not for leased copiers under statewide contract) | Yes |
| Elevator Maintenance | Yes |
| Employment Agency and Search Firm Services | Yes |
| Event Planning Services | Yes |
| Field Research Services | Yes |
| Fire Alarm System Maintenance and Testing | Yes |
| Hazardous Material Services - includes biomedical waste removal | Yes |
| Honoraria | No |
| Hospitality Services (including wine and cheese events) | Yes |
| Hotel and Conference Rentals (without catering/ AV Services or with catering/ AV Services that are less than $2500) | No |
| Hotel and Conference Rentals which include catering and AV services (recommend getting a quote which show separate costs for room rental and catering/AV services) | Yes |
| Interior Design | Yes |
| Interpreters | Yes |
| Janitorial Services | Yes |
| Landscaping Services | Yes |
| Laundry and Linen Cleaning Services | Yes |
| Memberships | No |
| Mailing Services | Yes |
| Management Services (examples: Bookstore management, project management, etc.) | Yes |
| Moving Services | Yes |
| Parking Services/ Maintenance - including striping and pressure washing | Yes |
| Pest Control | Yes |
| Photography | Yes |
| Piano and Instrument Tuning Services | Yes |
| Public Works | Yes |
| Repairs to Equipment which involve billable labor (if parts are involved - recommend getting a quote which shows separate costs of labor and parts) | Yes |
| Registrations (conference etc.) | No |
| Rent Payments | No |
| Sanitizing and Disinfecting Services | Yes |
| Security Services | Yes |
| Seeding Services | Yes |
| Teaching and Instructional Services | Yes |
| Termite Inspections | Yes |
| Testing and Calibration Services | Yes |
| Tour Guide Services | Yes |
| Towing and Hauling Services | Yes |
| Utility Payments | No |
| Waste and Trash Services | Yes |
| Wood Grinding/Mulching Services | Yes |
Exemptions
- If services are performed outside of the United States, an E-Verify affidavit is not required.
- If services are performed in the United States by a foreign company, vendors or campus users should contact Procurement and Business Services via ServiceNow to determine whether an E-Verify affidavit is required.
- Contractors with no employees may submit a valid U.S. driver’s license (issued by a state that verifies lawful immigration status) in lieu of the E-Verify affidavit, in accordance with O.C.G.A. 13-10-91.
Required Information on the E-Verify Affidavit
Vendors will need:
- Federal Work Authorization Number
- Date of Authorization (the date the number was issued)
- Federal Work Authorization User ID or E-Verify Company Identification Number
Submission Process
For purchase orders issued in Workday, Procurement and Business Services will obtain required E-Verify affidavits directly from vendors.
To help expedite requisition processing, campus users may obtain the completed E-Verify affidavit from the vendor and attach it to the requisition.
Faxed or scanned copies are acceptable, provided the notary seal is visible. Visit the Contact Us page.
Need Help? Submit a ServiceNow Request
Contact Procurement and Business Services for assistance with purchase orders, procurement policies, bid opportunities, and more supplier-related matters via the ServiceNow platform.